Privacy comes first.

Last updated: May 29, 2026

GrepMind is designed as a local-first AI knowledge base. This policy explains what data the app may process, how it is used, and how users control it. GrepMind is currently in development, and this policy will be updated as the product and services evolve.

Data GrepMind May Process

With your permission, GrepMind may process the following data sources:

Local files and folders you choose, including documents, PDFs, spreadsheets, presentations, text files, and markdown files.
Images, photos, screenshots, and related metadata you choose to index.
Audio and video files you choose to transcribe or analyze.
Meeting recordings, transcripts, summaries, decisions, and action items.
Screen memory snapshots only if you explicitly enable that feature.
Account, support, and diagnostic information you choose to share with us.

How Data Is Used

GrepMind uses permitted data to:

Create local search indexes and semantic indexes.
Generate OCR text, transcripts, summaries, citations, timelines, and knowledge graph signals.
Answer user questions with source references.
Create reports, HTML visualizations, presentation drafts, meeting notes, and reply drafts.
Improve app reliability, only when diagnostic sharing is enabled or support information is provided.

Local-First Processing

GrepMind is intended to process and index knowledge locally by default. Local indexes remain on your device unless you explicitly choose to sync, export, or share them through a future feature.

Cloud Models and Third-Party AI

GrepMind may offer optional cloud model integrations, such as DeepSeek or other external AI services. Before sending personal content to an external model, the app will:

Clearly name the specific AI provider (e.g., "Your query context will be sent to DeepSeek").
Request your explicit, standalone consent — separate from general terms or privacy acceptance.
Allow you to disable cloud AI at any time from the settings panel.

External AI providers process data according to their own terms and privacy policies. GrepMind should send only the context needed for the task you request. Fully on-device inference (such as local models) does not involve any external data transmission.

Recording and Screen Memory

Audio recording, video processing, meeting transcription, and screen memory features require explicit permission. GrepMind will provide a clear visual and/or audible indication whenever recording or screen memory capture is active. You are responsible for following applicable laws and obtaining any necessary consent from meeting participants.

Agent Mode and External Messages

Future Agent Mode features may draft replies, assist in meetings, create tasks, or send messages through services such as Feishu, WeChat, email, or calendars. Before any external communication is sent, GrepMind will display:

The content that will be sent.
The recipient(s).
The account or identity being used.
The source context that informed the message.

Actions that communicate with other people or modify external systems require your explicit approval unless you configure a specific low-risk automation rule.

Data Sharing

We do not sell personal data. We do not use your private knowledge base for advertising. We do not use your private content to train models unless a future feature asks for separate explicit consent.

Data may be shared only when:

You choose to use an external AI service or integration.
You send, export, or share content through the app.
You contact support and provide information needed to resolve an issue.
We are required to comply with applicable law.

Retention and Deletion

You should be able to pause indexing, remove sources, delete local indexes, and revoke permissions. If GrepMind offers account-based cloud features in the future, we will provide a way to request deletion of account data.

Security

GrepMind should use reasonable technical and organizational measures to protect user data. No system can be guaranteed to be perfectly secure, so sensitive workflows should use local processing and minimal sharing whenever possible.

Children

GrepMind is designed for professional and personal productivity use and is not directed to children.

Contact

Questions about privacy can be sent to privacy@grepmind.io or support@grepmind.io.